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  User Management


Your SimpleUpdates website is secure, and requires a login to access the editor and make updates to your site. You may add as many user logins as you need to manage and share your website efficiently. To do this, you will use User Management. This module is accessible on the Management tab of the Welcome Menu.

Adding a new user and editing a current user are the same process. To add a new user, click the Add button. To edit a current user, click the name of the user you with to edit. From that point on, the screen contents are the same.

Once you have clicked either the Add button or the current user name, an Edit My Profile screen will appear. The Main tab has the primary under information you will want to set for each user.
  • First/Last Names - Required
  • Address – optional but valuable
  • Phone – optional but valuable
  • Email – Required
  • Password – create your own or let the computer generate one. Either way, the user should change their password when they first log on to the system. Passwords are case sensitive.

Note: Click the “Send Email” box to send an email to the new user letting them know of their new login information and how to use it. – optional – but an especially good idea if the password has been computer generated.

On the top right are two more options that need your consideration.
  • User Level: SimpleUpdates has created a hierarchy of user levels

    • Admin – can perform all functions, and access all areas of the website
    • Editor – can add/edit/publish article pages and modify modules as specifically allowed (see Access Tab info in this User Management section)
    • Author – can add/edit article pages and modify modules as specifically allowed (see Access Tab info in this User Management section) but cannot publish to the website. Approvals are needed to make Author edits public.
    • Member – no add/edit ability, but can access specific article pages and modules marked for Members Only.

      Note: Authors and Editors can also access Members Only areas of the website, but cannot edit them unless given editing access.
  • Status: when adding a new user, they will be marked as active by default.

    • To temporarily cancel a user's access, change the status to inactive
    • To permanently cancel a user's access, delete the user record.

An option to user management is to allow Website visitors to create their own Member login. This login is subject to the approval of an Admin level user. Until such time as they are approved, they will be listed on the User Management list as “unapproved” and their login will NOT allow them access to Member Only areas of the site

Clicking Save and Submit will create/modify the user login.


Tabs in User Management:

Some tabs may appear in User Management depending on the modules you may have installed. The Directory and Newsletters are such examples:

Directory Tab: visible when the Member Directory Module is activated. All information on this tab directly influences information available in the Directory. It includes optional fields that are defined in the Member Directory Module.

Newsletters Tab: visible when the Email Newsletters Module is activated. When you add a newsletter list, it will become an option on the newsletter tab of User Management. New users can be added to each newsletter list by checking the box(es) as desired.


The access and preferences tabs are always available.

Access Tab: This is where you give Editors and Authors access to the areas of the website you wish them to manage.

The main navigation pages are listed with check boxes beside them, check each box you want your Editor and/or Author to manage.

You may specify child pages by finding the page in the drop down box. Click Add to give access to additional child pages.

Remember - add/edit access is automatically granted to all child pages of whatever parent page is marked.

You may grant access to specific Modules as well. In order to give this access, the module must be setup to allow admin access to lower level site managers. (see specific module addendum activation instructions)


System access:

You may ask an Editor to manage users. Keep in mind that management of users includes the ability to change all access options for new and current users.

Uploading images and documents is an all or nothing option. It is not possible to allow uploading to a choice of folders.

Preferences Tab:

Choose a language for your site. Default is English
Choose an editor height. When an article is edited the height of your workspace will be determined by the editor height (in pixels) as recorded here.

(from User manual)


Your SimpleUpdates website is secure, and requires a login to access the editor and make updates to your site. You may add as many user logins as you need to manage and share your website efficiently. To do this, you will use User Management. This module is accessible on the Management tab of the Welcome Menu.

Adding a new user and editing a current user are the same process. To add a new user, click the Add button. To edit a current user, click the name of the user you with to edit. From that point on, the screen contents are the same.

Once you have clicked either the Add button or the current user name, an Edit My Profile screen will appear. The Main tab has the primary under information you will want to set for each user.
First/Last Names - Required
Address – optional but valuable
Phone – optional but valuable
Email – Required
Password – create your own or let the computer generate one. Either way, the user should change their password when they first log on to the system. Passwords are case sensitive.

Note: Click the “Send Email” box to send an email to the new user letting them know of their new login information and how to use it. – optional – but an especially good idea if the password has been computer generated.

On the top right are two more options that need your consideration.

User Level: SimpleUpdates has created a hierarchy of user levels

Admin – can perform all functions, and access all areas of the website
Editor – can add/edit/publish article pages and modify modules as specifically allowed (see Access Tab info in this User Management section)
Author – can add/edit article pages and modify modules as specifically allowed (see Access Tab info in this User Management section) but cannot publish to the website. Approvals are needed to make Author edits public.
Member – no add/edit ability, but can access specific article pages and modules marked for Members Only.

Note: Authors and Editors can also access Members Only areas of the website, but cannot edit them unless given editing access.

Status: when adding a new user, they will be marked as active by default.

To temporarily cancel a user's access, change the status to inactive
To permanently cancel a user's access, delete the user record.

An option to user management is to allow Website visitors to create their own Member login. This login is subject to the approval of an Admin level user. Until such time as they are approved, they will be listed on the User Management list as “unapproved” and their login will NOT allow them access to Member Only areas of the site

Clicking Save and Submit will create/modify the user login.


Tabs in User Management:

Some tabs may appear in User Management depending on the modules you may have installed. The Directory and Newsletters are such examples:

Directory Tab: visible when the Member Directory module is activated. All information on this tab directly influences information available in the Directory. It includes optional fields that are defined in the Member Directory module.

Newsletters Tab: visible when the Email Newsletters module is activated. When you add a newsletter list, it will become an option on the newsletter tab of User Management. New users can be added to each newsletter list by checking the box(es) as desired.



The access and preferences tabs are always available.

Access Tab: This is where you give Editors and Authors access to the areas of the website you wish them to manage.

The main navigation pages are listed with check boxes beside them, check each box you want your Editor and/or Author to manage.

You may specify child pages by finding the page in the drop down box. Click Add to give access to additional child pages.

Remember - add/edit access is automatically granted to all child pages of whatever parent page is marked.

You may grant access to specific modules as well. In order to give this access, the module must be setup to allow admin access to lower level site managers. (see specific module addendum activation instructions)

System access:

You may ask an Editor to manage users. Keep in mind that management of users includes the ability to change all access options for new and current users.

Uploading images and documents is an all or nothing option. It is not possible to allow uploading to a choice of folders.

Preferences Tab:

Choose a language for your site. Default is English
Choose an editor height. When an article is edited the height of your workspace will be determined by the editor height (in pixels) as recorded here.